Our Most Frequently Asked Questions
Browse by category to find answers to our most commonly asked questions.
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Q: What amenities does Stone Ridge offer its residents?
A: There are three swimming pools, a rental facility for private events, a fitness center, eight tot lots, three tennis courts, a basketball court, and miles of trails.
Q: What is the Nettle Mill Clubhouse?
A: Nettle Mill Clubhouse located at 24609 Nettle Mill Square is home to the Nettle Mill Pool, the Fitness Center, and the Rental Facility which is available for residents to hold private events and functions.
Q: May I rent space in the Community Center for a private event?
A: Yes, the Nettle Mill Clubhouse is available for booking private events. Please call the Association’s office at 703-327-5179 or email office@stoneridgehoa.org.
Q: What are the hours of operation for the Fitness Center?
A: The Fitness Center is open to residents over the age of 18 with a Fitness Center Access Card seven days a week from 4:30 am to midnight. Occasionally the Fitness Center will be closed for maintenance or for a special event.
Q: How old do you have to be to enter the Fitness Center?
A: 18 years of age, but persons with ages between 13 and 17 years old may enter the facility with a person over the age of 18 who remains present with them at all times.
Q: Where can I obtain a Fitness Center Access Card?
A: Key Cards can be purchased for $10 at the Association Office at 24605 Stone Carver Drive.
Q: Can homeowners bring guests to the gym/fitness facility?
A: Yes. Homeowners may bring guests to the gym/fitness facility and must be present with the guest the entire duration of use of the facility.
Q: What if our Stone Ridge club/group/committee wants to utilize the Clubhouse or other Community Property for a Stone Ridge Community Event?
A: Please call the Association’s office at 703-327-5179 or email office@stoneridgehoa.org.
Q: Can homeowners use the Amphitheatre for private events/functions?
A: Please call the Association’s office at 703-327-5179 or email office@stoneridgehoa.org.
Q: What is the process for obtaining approval for exterior modifications to my property?
A: All exterior improvements or modifications require submission of an Architectural Improvement Application. This would also include small changes such as security cameras and security lights. Review Community Code #1, Design and Maintenance Standards, that apply to your project. Next, submit an Architectural Improvement Application, with all supporting documentation, color samples, etc., which will then be reviewed by the Architectural Review Committee (ARC).
No work shall commence until written approval has been received from the ARC.
Maintenance and repairs to the exterior, using your property’s previously approved color, style, and materials, do not require an application. When in question, please call the Association and speak with the Covenants Administrator.
Do not rely on the word of your contractor stating that an application is not needed, and that the association has approved it. Unless you have received written notification from Stone Ridge, your project is not approved.
Q: What is an Architectural Improvement Application?
A: An application is a document where the owner(s) is seeking approval to make an exterior modification/ addition to the home. It ensures that the application is following the procedures and Community Code #1, Design & Maintenance Guidelines.
Q: Where can I get an Architectural Improvement Application?
A: The ARC application is available on our website under the “Forms” tab or you can pick up one from the Association office.
Q: How do I submit an Architectural Improvement Application?
A: You can either drop off or mail the application to Stone Ridge Association, Inc. 24605 Stone Carver Drive, Stone Ridge, VA 20105. Alternatively, you may email a scanned version to office@stoneridgehoa.org. Applications are due no later than the end-of-business day, 7 days prior to the next meeting of the Committee. Please check the online calendar for dates of upcoming ARC Committee meetings.
Q: I’d like to change the color of my front door and/or shutters, what are my color options?
A: You must submit an application for a color change. Approved builder colors to select from are available at the Association Office. If it is a townhome, the door cannot be the same color as the adjacent neighboring doors.
Q: My roof was damaged by the weather; do I need to submit an Architectural Improvement Application before repairs are made?
A: If you are changing the color and/or shingle type, an application is required. Townhomes are permitted to change the roof shingle style only (3-tab to architectural) however, the color must match what is currently installed on the roof. If you are replacing with the same shingle style and color an application is not required.
Q: Can I install a satellite dish?
A: If the dish can be installed in the rear of the house, on a roof lane facing the rear, mounted on a pole in the rear or side yard toward the rear or on a fence, an application is not required. However, if it can only be mounted in the front of the house because no clear signal may be obtained in any of these locations, an application is required.
Q: Do I need to submit an Architectural Improvement Application for a basketball hoop?
A: An Architectural Improvement Application is required for permanently installed basketball goals; however, no application is required for the replacement of existing approved basketball goals that are identical in type, size, location and color.
Q: What are the consequences of completing an exterior modification to my property prior to receiving written approval from the ARC?
A: The Amended & Restated Declaration of Covenants, Conditions, and Restrictions Article VII, Section 7.8 (a), page 24, “…no owner or any other person or entity shall commence, erect or maintain any improvements within the property until complete plans and specifications for such improvements have been approved, in writing…”
“No Improvement of any kind shall be commenced, erected or maintained upon the Property until an application (“Application”) is submitted to and approved by the Architectural Review Committee.”
If it is observed that an exterior modification was made to the exterior of the home, a violation notification letter is sent, informing the homeowner of the violation (i.e. deck or fence stained) and request an application be submitted. Upon submittal, a $50 fee for each modification is assessed to the account.
If after a 2nd notification is sent, and an application has not been submitted, the property will be scheduled for a Hearing before the Covenants Committee, which in turn could result in monetary charges being assessed to the property in the amount of $10 a day not to exceed 90 days or $900.
Q: Do I need to submit an application for a video doorbell camera?
A: No, an application is not required. All other security devices require an application.
Q: When will the pools open for the season?
A: The pool season is Memorial Day weekend (May) through Labor Day Weekend (September).
Q: Can homeowners bring guests to the pool?
A: Yes, homeowners and registered tenants may bring up to 5 guests to the pool each day with a pool guest pass, available from the Association office during pool season. Three complimentary guest pass card are available online for each household, good for the current season only. Owners may also punch additional guest pass cards through the online account.
Q: Can homeowners bring guests to the gym/fitness facility?
A: Yes. Homeowners may bring guests to the gym/fitness facility and must be present with the guest the entire duration of use.
Q: What are the hours of operation for the Clubhouse & Fitness Center?
A: The Stone Ridge Clubhouse is open to residents over the age of 18 with Key Card access 7 days a week from 4:30 a.m. to 12:00 a.m. (midnight). Key Cards can be purchased for $10 at the Association Office.
Q: May I rent space in the Community Center for a private event?
A: Yes, the Nettle Mill Clubhouse is available for booking private events. Please call the Association’s office at 703-327-5179 or email office@stoneridgehoa.org. Nettle Mill Clubhouse can be reserved on a first come, first serve basis by any Stone Ridge resident or Tenant aged 21 years of age or older, provided owner is in good standing with the Stone Ridge Association and has no outstanding violations to the rules and regulations of the Association and can show proof of residency at the address where they reside. Documents and payments must be received by the office 10 business days prior to the contracted rental!
Q: What if our Stone Ridge club/group/committee wants to utilize the Clubhouse or other Community Property for a Stone Ridge Community Event?
A: Please call the Association’s office at 703-327-5179 or email the Association at office@stoneridgehoa.org.
Q: How many people can fit into the Nettle Mill Clubhouse?
A: The great hall can accommodate up to 60 individuals, the lounge up to 30, and if the entire building is reserved, 120 is the max occupancy.
Q: How much does it cost to rent the facility?
A: It depends on each individual event and the layout of each event, including which rooms are needed and the length of the event. The base costs are: $100/hour for the Great Hall, $50 for the Lounge, and $150 for the whole facility, with a 2-hour minimum.
Q: Are civic groups able to reserve the facility?
A: Yes, civic groups may reserve space Monday through Thursday, only. Please contact the event coordinator at 703-327-5179 or via email at office@stoneridgehoa.org for details.
Q: Is insurance required to reserve the facility?
A: Yes, residents are required to have event insurance either through an insurance company of their choice or the Association can provide options upon request.
Q: Whom do I contact if I have questions about leasing retail or commercial space in Stone Ridge?
A: For information regarding commercial leasing in Stone Ridge, please contact Patty I. Brown, President or Ty Hausch at 703-425-2600.
Q: What should I do if I have comments or suggestions for the Association?
A: Feedback is welcome and is preferred in writing. Please drop off in person or via mail to Stone Ridge Association, 24605 Stone Carver Drive, Stone Ridge, VA 20105. Please email your comments/concerns to office@stoneridgehoa.org.
Q: Can I have the Association mailing list so that I can communicate with the whole community?
A: The Association mailing list is not available to individual homeowners or businesses and is used by the Association strictly for community related information. You are welcome to contact the Association to place an ad or a classified in the monthly newsletter, Etched in Stone.
Q: How do I advertise in Etched in Stone?
A: Please contact Jeff Walters with Graphic Communications Group at jwalter@e-gcg-.com or 703-818-2700.
Q: What is available in the community park located in the middle of Stone Ridge?
A: Byrne’s Ridge Park, a 26-acre county-maintained park is located on Mineral Springs Circle in Stone Ridge. The park contains fields for soccer, football, baseball, and softball. Restrooms and concessions are also available.
Q: Are Stone Ridge residents allowed to use the park at any time?
A: Use of the county park is governed by the Loudoun County Department of Parks & Recreation. Contact LCPR at 703-777-0343.
Q: How far is Stone Ridge from Dulles Airport?
A: Stone Ridge is 11 miles from Dulles International Airport.
Q: Is Stone Ridge in the flight path of Dulles International Airport?
A: This property is proximate to the Washington Dulles International Airport LDN 60 Noise Contour. Due to such proximity, Stone Ridge may be subject to aircraft over flights and noise due to aircraft.
Q: How far is Stone Ridge from the Dulles Toll Road?
A: Stone Ridge is 8.1 miles from the Toll Road.
Q: When are my Association fees due?
A: Payments are due on the first day of each month. If payments are not received by the 10th a late fee of $25 will be applied to the account.
Q: I just settled on my home in Stone Ridge, what do I need to do now?
A: Please bring your settlement statement to the Association office to apply for your Stone Ridge Membership ID Cards (required for all residents over 5 years of age) for access to community amenities.
Q: Whom do I contact about Association dues payment for my single family or townhome?
A: Contact SFMC, Inc. 703-392-6006 ext. 218 or sfmcinc.com.
Q: What are the Stone Ridge Association dues?
A: Association dues can be found here Association Fee Structure.
Q: If I live in a condominium at Stone Ridge, do I have to make two payments each month?
A: No, you only make one total payment to your management company each month. Stone Ridge Association, Inc. bills the management company per settled unit each month, covering the use of community amenities.
| Condominium | Management Company |
|---|---|
| Stone Mill Corner Condominiums | SFMC, Inc 9464 Innovation Drive Manassas, VA 20110 Phone: (703) 392-6006 Fax: (703) 392-5039 |
| Amber Spring Condominiums Mercer Park Condominiums Stone Springs Condominiums Summerwalk Condominiums |
FirstService Residential 11351 Random Hills Road, Suite 500 Fairfax, VA 22030 Phone: (703) 385-1133 Fax: (703) 591-5785 |
| Centre Park Condominiums | Select Community Services 4840 Westfields Boulevard, Suite 160 Chantilly, VA 20151 Phone: 703-631-2003 |
| Condominium |
|---|
| Stone Mill Corner Condominiums |
| Management Company |
| SFMC, Inc 9464 Innovation Drive Manassas, VA 20110 Phone: (703) 392-6006 Fax: (703) 392-5039 |
| Condominium |
| Amber Spring Condominiums Mercer Park Condominiums Stone Springs Condominiums Summerwalk Condominiums |
| Management Company |
| FirstService Residential 11351 Random Hills Road, Suite 500 Fairfax, VA 22030 Phone: (703) 385-1133 Fax: (703) 591-5785 |
| Condominium |
|---|
| Centre Park Condominiums |
| Management Company |
| Select Community Services 4840 Westfields Boulevard, Suite 160 Chantilly, VA 20151 Phone: 703-631-2003 |
Q: What basic services are covered by the Homeowners Association Fees?
A: The Association will provide trash removal, recycling, snow removal on private streets, maintenance of common areas, community amenities such as: pools, fitness center, tot lots, basketball and tennis courts, walking trails, community website, etc. and security patrols for Association maintained property.
Q: Why are townhouse Association dues different from Single Family?
A: The county considers streets in townhouse residential areas to be private. Thus, townhouse owners pay a different fee to the Association to cover the cost of goods and services not provided by the county. (e.g., snow removal, parking lot upkeep, road repair.)
Q: To whom do I pay my Association fees?
A: For single family and townhomes, SFMC, Inc. collects the dues payments on behalf of Stone Ridge Association, Inc. After your settlement paperwork is sent from the title company to SFMC, Inc. a coupon/payment book will be mailed to you. You may mail in your check with your coupon or if you decide to use online bill pay through your bank, please ensure your account number is referenced. SFMC offers a direct debit program with online payment through their website sfmc.com. Contact SFMC if you have any questions at 703-392-6006. For condominium owners please see above question.
Q: I don’t have my coupon book for my assessment dues payments yet, how should I pay them?
A: If you have not received a coupon book, please mail a check payable to Stone Ridge Association, Inc. for your monthly dues assessment to Stone Ridge Association Inc. c/o SFMC to 9464 Innovation Drive Manassas, VA 20110. Please make sure your Stone Ridge property address appears on the check.
Q: I have already gone to settlement – why haven’t I received any paperwork from SFMC
A: After you go to settlement, it may take the title company up to 30 days to send your settlement paperwork to the SFMC office. To move the process along, call SFMC at 703-392-6006 to let them know you have settled. SFMC, in turn, communicates with the Association and the title company regarding new settlements. SFMC may request you to provide a copy of your settlement statement.
Q: Does Stone Ridge have a Capital Contribution, if so how much money do homeowners have to pay into the HOA at settlement?
A: Two months of HOA dues are payable to Stone Ridge Association at settlement.
Q: Are Stone Ridge Association, Inc. and Stone Ridge HOA the same organization?
A: Yes, Stone Ridge Association, Inc. is the legal, incorporated name of the Stone Ridge Homeowners Association (HOA).
Q: Who is SFMC? What is their role and how do I contact them?
A: SFMC is the financial management company of the Stone Ridge Association.
Q: I am confused. If I own a condominium in Stone Ridge, do I have two Associations?
A: Yes, though the Associations have different roles. You pay your dues to the condominium management company, who in turn pays fees per month per unit to the Stone Ridge Association. Your condominium management company is your primary contact for questions, suggestions, or comments about the building, the common areas, parking lots, sidewalks, and trash. The Stone Ridge Association provides the amenity package for the condominium homeowners. You are required to have a membership ID card.
Q: If I sell my house, how do I go about purchasing an updated set of HOA Disclosure/Resale Documents for the new buyer?
A: If you’re selling your home in Stone Ridge, Virginia state law requires you to obtain and present the purchaser of your home a Resale Disclosure Packet. The Virginia Property Owners Association Act requires the seller of a property in a homeowner’s association to provide the buyer with certain information about the association. This information must be given to the buyer in advance of closing and the buyer has the right to cancel the contract within three days after receiving the resale disclosure packet. This allows the buyer the opportunity to decide if they agree with the guidelines of Stone Ridge Association and will be happy living within the structure of Stone Ridge Association.
The Resale Requests for Stone Ridge are processed at the Association office. Request forms can be picked up at the Association office or downloaded from here. The Association is required to provide the packet within 14 days of receipt of the request. Condominium owners must submit a resale disclosure packet request to the Association office in addition to the request made to the Condo Association.
There are a series of steps involved in preparing the resale packet. These include a physical inspection of the exterior of the home being sold to assure there are no outstanding maintenance issues, a thorough review of the property’s lot file to confirm no exterior modifications have been made without the prior approval of the Architectural Review Committee, and a full review of the financial status of the account. The financial status review requires coordination with the SFMC office. With everything involved the process may take several days. Resale disclosure packets will not be available immediately upon request.
Please be aware that only the seller or their authorized agent may order the disclosure documents. The best way to ensure receipt of the resale documents in a timely manner is to order the packet once the decision is made to sell the home.
Q: Why do the Landbay 2 Single Family Homes (Cedarwood) & Carriage Homes (Savannah Collection) have higher Association dues than Single Family and Townhomes?
A: Association dues for these homes are higher because they include basic yard landscape maintenance.
Q: I want to rent or sell my home at Stone Ridge, what signage is permitted?
A: Per the HOA guidelines, only Stone Ridge approved signage is permitted. Please see the Comprehensive Sign Package. Rent and Open House signs must conform to specific design specs. The Stone Ridge signage template is on file at Allegra Print & Imaging’s Sign Division. Their contact number is (703) 378-0020. There is typically a 2-3 business day turnaround. Realtors can place temporary signage out for open houses only on the day of the event and remove them immediately following the event.
Q: Who is responsible for the common ground upkeep?
A: The Association is responsible for upkeep of Common Ground. Please contact the Association about any common ground concerns.
Q: Who is responsible for the street paving in Stone Ridge?
A: VDOT is then responsible for maintaining the main roads such as Stone Springs, Tall Cedars, Millstream, Greenstone and those streets with single family homes. The Association is responsible for maintaining the privately owned (townhome) streets.
Q: Who is responsible for removing snow and ice from the streets in the community?
A: Stone Ridge has several different snow removal arrangements, depending on where you live. Streets are either the responsibility of the Association, Van Metre or VDOT. Please visit Loudoun.gov/roads for an interactive map.
Q: Am I responsible for removing snow and ice from my driveway and sidewalk?
A: Yes. All homeowners are responsible for removing snow and ice from their driveways and sidewalks.
According to Loudoun County, County Code 1022.01:
“Every occupant, owner, or other person in charge of a property in the County which has a sidewalk, or a footway of stone, brick, gravel, cinder, wood, or other substance, when such a walk is publicly owned or maintained, and is adjoining or touching the property in the front, rear, or either side thereof, shall have all snow and ice, or a combination thereof removed from such sidewalk or footway.” Generally speaking, snow and ice should be removed from the walkways within 24 hours after the last snowfall.
Q: May I use the Clubhouse parking lot as overflow parking for my guests?
A: No; the Clubhouse is considered private property and is for use by homeowners who are utilizing the Clubhouse amenities. Overnight parking is prohibited, and cars will be towed at owner’s expense.
Q: What is the parking policy for guests in the Community?
A: Parking spaces in the Townhome sections are not “reserved” and are first come first served. Parking on single family streets is also first come, first served.
Q: Can I park on main roads?
A: No. Parking on Stone Springs Blvd, Tall Cedars Pkwy, and Millstream drive is prohibited. Cars will be towed by the Loudoun County Sheriff’s Office.
Q: Who is in charge of towing?
A: When private roads are released from bond, Association accepts the roads in those sections, at which point the Association is responsible for towing. Vehicles parked on Stone Springs, Tall Cedars, and Millstream will be towed by the Loudoun County Sheriff’s Office. Towing within the condos is done by the condo management company.
Q: Where can I park my boat, trailer, camper, mobile home or other recreational vehicle?
A: According to the Stone Ridge Design and Maintenance Standards, the following types of vehicles may not be parked, stored in open view on any residential lot, common parking area, public street or private street: any motorcycle, boat or boat trailer, any motor home, mobile home, trailer, self-contained camper or fifth wheel vehicle, any truck with a camper slip-on where the camper is higher than the roofline of the cab of the truck. Any vehicle with commercial signs, advertising or visible commercial equipment will be reviewed on a case-by-case basis, any private or public school or church bus and any vehicle not in service or good repair. Any vehicle falling in the above classifications must be stored in a garage out of open view.
Q: Whom do I contact if I see a streetlight out or damaged?
A: Contact the Association office with this information at 703-327-5179; office@stoneridgehoa.org. The streetlights are inspected at the beginning of each month and repairs will be made the following week, if needed. When reporting an outage please include the identification plate number that can be found six feet off the ground.
Q: I am renting a home at Stone Ridge; what do I need to do?
A: Review the Stone Ridge Policies and Procedures.This document outlines the rules of operation for the community. Have your landlord fill out his/her portion of the Memorandum of Lease form, complete your portion, and submit to the Association office. The Association will then issue photo Membership ID Cards to you and your family. Membership ID cards are required to use the community amenities, including the pools.
Q: I am a homeowner at Stone Ridge and have decided to rent my property; what do I need to do?
A: The Association requires all tenants to have a one-year lease if they plan on using the amenities. The owner/landlord must fill out a Memorandum of Lease form stating that they accept to waive their rights or decline to waive their rights to the amenities. When the lease is renewed tenants are responsible for having the owner/landlord fill out an updated Memorandum of Lease form. All tenants must have a current Memorandum of Lease form for their membership cards to stay active. Passes will be deactivated if there is not a current form on file. Forms can be found in the resource center.
Q: Why do landlords have to decide to turn over rights to use Stone Ridge Community Amenities to their tenants OR keep those rights for themselves?
A: The Association dues that are paid monthly do not support amenities for two separate households. The owner of the property may use the amenities (pool, fitness room, etc.) or the tenants, but not both.
Q: How do townhouse and condominium owners get keys to their mailbox?
A: These mailboxes are the property of the Postal Service. You may pick up your mailbox key at the Aldie Post Office or Sully Station Post Office. Contact the Aldie Post Office for more information at 703-327-6975 or the Sully Station at 703-378-5502.
Q: Where is the Aldie Post Office?
A: The Aldie Post office is located at 39344 John Mosby Highway (Route 50) in Aldie, Virginia 20105. Take John Mosby Highway/Rt. 50 West, past Gilbert’s Corner (the intersection of Route 50 and US 15). You will pass several businesses and homes and the post office is on the right. The Sully Station Post Office is located at 5003 Westfields Blvd, Centreville, VA 20120. Take Rt. 28 and get off at the Westfields Blvd exit. The post office is on corner of Westfields Blvd and Stonecroft Blvd.
Q: For mailing purposes do I use Aldie, VA or Stone Ridge, VA?
A: The U.S. Post Office approved the use of Stone Ridge, VA 20105 for mailing purposes for the Stone Ridge Community.
Q: How do I get my Membership ID Card?
A: After settlement, please bring your Settlement Statement for proof of residency in Stone Ridge. You may download a copy of the Membership Application from the Forms Library. Fill out the form, sign it, and bring in to the Association office. We’ll take your photo & print out your new Membership ID Card. Residents over the age of 18 can also have the option to purchase a $10 Key Card for access to the Fitness Center. The Key Card will then serve as your Membership ID.
Q: Who needs a Membership ID Card?
A: Stone Ridge Residents 5 years of age and older must be included on your Community Membership Application. Residents 5 years and older need to have a pool pass account created. All residents 18 and older will need an ID card to use the fitness center during hours of operation. Residents aged 13-17 must be accompanied by an adult. Residents under 12 are not allowed. Only Stone Ridge Residents 18 years of age and older may purchase an ID Card.
Q: Why is a Membership ID Card necessary?
A: Stone Ridge Residents are required to access the fitness center at the Nettle Mill Clubhouse.
Q: What information is on the Membership ID Card?
A: The only information on the Membership ID Card is your name, picture and a barcode that is associated with your account number.
Q: What is the cost for a Membership ID Card?
A: Stone Ridge Residents 18 and older may purchase an ID Card for $10, which allows access to the Fitness Center from 4:30 am to midnight, 7 days a week. The Key Card (containing an electronic chip) is swiped past the card reader alongside the Nettle Mill Square doors for entry to the building. Do not bend or punch a hole in the Key Card as it will deactivate your card and you will have to pay to replace it.
Q: What ID is required for membership ID cards?
A: You will need identification and proof of residency. Proof of identification and age is required for Stone Ridge residents five years of age and older, including Driver’s License, Military ID, Birth Certificate or Passport. Owners may bring page one of their HUD statement from settlement as proof of residence. Tenants may bring their memorandum of lease.
Q: May I use the Clubhouse parking lot as overflow parking for my guests?
A: No; the Clubhouse is considered private property and is for use by homeowners who are utilizing the Clubhouse amenities or visiting the Association office. Overnight parking is prohibited and cars will be towed at owner’s expense.
Q: What is the parking policy for guests in the Community?
A: Parking spaces in the Townhome sections are not “reserved” and are first come first served.
Q: Can I park on main roads?
A: No. Parking on Stone Springs Blvd, Tall Cedars Pkwy, and Millstream drive is prohibited. Cars will be towed by the Loudoun County Sheriff’s Office.
Q: Who is in charge of towing?
A:Van Metre is responsible for towing in the interior of sections until the sections go off bond and the Association accepts the roads in those sections, at which point the Association is responsible for towing. Vehicles parked on Stone Springs, Tall Cedars, and Millstream will be towed by the Loudoun County Sheriff’s Office. Towing within the condos is done by the condo management company.
Q: Where can I park my boat, trailer, camper, mobile home or other recreational vehicle?
A: According to the Stone Ridge Design and Maintenance Standards, the following types of vehicles may not be parked, stored in open view on any residential lot, common parking area, public street or private street: any motorcycle, boat or boat trailer, any motor home, mobile home, trailer, self-contained camper or fifth wheel vehicle, any truck with a camper slip-on where the camper is higher than the roofline of the cab of the truck. Any vehicle with commercial signs, advertising or visible commercial equipment will be reviewed on a case-by-case basis, any private or public school or church bus and any vehicle not in service or good repair. Any vehicle falling in the above classifications must be stored in a garage out of open view.
Q: Can I walk my dog in the grass around the Clubhouse? A: No, pets are not permitted on the Community Property, which includes the property surrounding the Clubhouse. Please refer to the Stone Ridge Policies and Procedures.
Q: Can I let my dog run without a leash in the community?
A: No, according to Loudoun County Ordinances, it is unlawful for an owner to let a dog run at large, unleashed. Dog owners MUST keep dogs on a leash when they are off the owner’s property.
Q: Where can I walk my dog in Stone Ridge where I don’t have to worry about picking up after it?
A: Nowhere. In Loudoun County it is unlawful for a pet owner to fail to clean up after his/her pet on any property (common area or residential) that is not the property of the dog owner. Help keep our neighborhood clean & beautiful by using the pet waste stations located throughout Stone Ridge.
Q: I am new to Loudoun County; do I need a license for my dog?
A: Dogs over 4 months old must be licensed in Loudoun County; licensing will require that animals are vaccinated against rabies. The dog license application is available online at: www.loudoun.gov.
Q: What should I do if I see an unleashed dog running in the community or a pet owner fails to clean up after his or her pet?
A: Loudoun County Animal Care & Control should be notified at 703.777.0406 (M-F; 8am-8pm) or 703.777.0445 (After hours, weekends, holidays and emergencies).
Residents can enjoy three swimming pools, each with a unique variety of features designed to appeal to pool goers of all ages!
WHERE ARE THE POOLS LOCATED?
- Greenstone Pool – Located at 41995 Greenstone Drive, (703) 542-8399
- Nettle Mill Pool – Located at 24609 Nettle Mill Square, (703) 542-2673
- Stone Carver Pool – Located at 24605 Stone Carver Drive, (703) 542-2279
WHAT ARE THE HOURS OF THE POOLS?
Pool hours vary depending on if school is in session or out on summer break, holidays, the Sharks Swim Team schedule, and special events. Click here to view pool hours. Events that may impact the pool schedule can be found here.
WHAT ARE THE POOL RULES?
Pool rules are in place to ensure the safety of all residents enjoying the pools. The entire pool rules (Community Code 9B) can be found here.
HOW DO I GET ACCESS TO THE POOL?
Pool passes are NOW ONLINE. Instructions on how to set up your online account for member pool passes and purchasing guest passes can be found here. Once your pool pass has been approved, simply provide the lifeguard your name, address, email or phone number and they will check you in.
Your fitness access card (membership ID) will also allow access into the pools, however does not allow access for family or guests. Old pool pass cards from previous summers will also continue to work.
IF I CREATED AN ONLINE POOL PASS LAST SUMMER, DO I NEED TO SUBMIT AGAIN?
NO, if you created an online account in previous summers – no further action is required. If you forgot your password, click here & select “Forgot Password.”
RENTERS: Please make sure you have an up-to-date Memorandum of Lease form on file at the Association office. Expired forms will result in pool pass accounts being deactivated.
DOES EVERYONE NEED A POOL PASS?
Anyone 5 years of age or older is required to have a pool pass. If you are a tenant, you are required to have an updated Memorandum of Lease on file at the Association office in order to obtain access to the pool.
CAN I SET UP MY POOL PASS ON MY PHONE?
Yes! Download or update the “Stone Ridge HOA” app from your app store. The app has several special features, including access to our pool pass portal here. You can also directly visit the portal here using your mobile browser.
Instructions on how to set up your online account for member pool passes and purchasing guest passes can be found here.
MAY I BRING GUESTS TO THE POOLS?
Yes, but guest pool passes are required.
A guest pool pass is required for entry into the pool area, even if the guest does not swim. If you plan on having more than three visitors this summer, you may purchase additional guest pool passes at the rate of $3 per entry/per person (i.e., If you have 2 guests with you, you will need 2 guest passes). All guests must be accompanied by a member 16 years of age or older, and the number of guests is limited to five per household, per day. Pool guests under the age of 5 do not require a guest pass. All pool guests must sign in at the pool desk upon arrival.
With the new online pool pass system you are now able to purchase guest passes here. After you have set up your online account and logged in for the first time you will notice you have 3 guest passes loaded onto your account. These are your 3 complementary guest pool passes that you receive annually. You are no longer required to pick up your complimentary guest pool pass card at the Association office. In fact, setting up an online pool pass account is the only way you can get your complementary guest passes.
The guards will have access to your online guest pool pass balance. They will be able to deduct the number of guest passes you are using that date. Under the resident dashboard you will have the ability to see the activity on your account for the last 7 days.
WHAT IF WE HAVE RELATIVES VISITING WHO WISH TO TAKE OUR KIDS TO THE POOL?
If you have relatives visiting that would like to take members of your household under 16 to the pool on your behalf, you are welcome to contact the Association office and request a Resident Authorization form. The Resident Authorization form is required to be signed off on by an Association staff member. This form gives the exception to the rule since members under 16 are not allowed to bring guests.
WHAT IS PROPER SWIM ATTIRE?
All persons who use the pool must wear appropriate swim attire such as a bathing suit. Loose-fitting or untucked shirts are not permitted to be worn in the swimming pool. Incontinent persons are required to wear swim diapers. Children who are not toilet trained must wear cloth diapers with rubber pants or specifically designed swim-diapers underneath appropriate swimwear such as a bathing suit. Regular disposable diapers that are not permitted to be worn in the pools.
When purchasing religious swim wear, please confirm that the material has been specifically manufactured for swimming pools. Several website offering religious swimsuits include: lyraswimwear.com, simplyzeena.com, and modanisa.com.
Non-compliance with this provision will result in a requirement that the child in question and parent, guardian, childcare provider or Responsible Person leave the pool area until proper attire is obtained and worn at the pool.
WHAT AGE CAN YOU ENTER THE POOL WITHOUT AN ADULT?
Community Code 9B- Responsibility of Pool Users states:
- Persons who are 13, 14 and/or 15 years old must be accompanied by a Responsible Person at all times UNLESS the relevant 13-15 year old has satisfactorily passed the Association’s designated swimming test and secured written notice from the lifeguard that the swimming test was passed, provided proof of age and has on file a written authorization from a parent or guardian to utilize the pool without an adult. The swimming test and written notice must be provided to the Association prior to the relevant person’s use of the pool. Qualified 13-15 year-old persons who have received permission to use the pool alone may NOT have guests without a Responsible Person also present.
- Persons who are 12 years old and younger must be accompanied and closely supervised by a competent person aged 16 years or older (“Responsible Person”) at all times in order to use the pool.
- Persons who are 16 years old and older may use the pool by themselves and may bring guests who must follow all Pool Rules.
- At no time shall more than three (3) persons age 5 years old and younger be under the care and/or custody of one Responsible Person.
- At no time, shall more than five (5) persons between the ages of 5 and 15 years be under the care and/or custody of one Responsible Person.
MAY I HAVE MY CHILD’S BIRTHDAY PARTY AT THE POOL?
Children’s pool parties may be scheduled at the Greenstone Pool only. You may download the Pool party Request form here and submit to the manager-on-duty at the Greenstone Pool. Please direct all questions to the lifeguard manager-on-duty, not the Association Office.
IS ALCOHOL PERMITTED IN THE POOL AREA?
No, alcohol is not permitted in the pool area.
ARE SWIMMING TOYS & FLOATS ALLOWED?
Toys must be limited to unbreakable items that are soft, pliable and/or foam-like. Lifeguards have the authority to require that all toys be removed from the pool on crowded days. Inner tubes, and rafts are not permitted in the main pool except at the discretion of the pool manager.
WHAT SAFETY FLOAT DEVICES FOR CHILDREN ARE ALLOWED?
Persons using approved floatation devices (i.e., water wings or United States Coast Guard (USCG) approved life vests) must be within arm’s reach of a parent, guardian or other Responsible Person at all times because they do not have adequate swimming skills. Pool noodles are not considered an appropriate floatation device.
WHY IS THERE LAP SWIMMING DURING THE BREAK PERIODS?
Due to Fair Housing Commission rules and regulation, all persons of all ages visiting the pools this summer, must exit the pool for ten-minute breaks, every hour, to provide a rest period. Only lap swimming is permitted at this time. The lifeguards will control these breaks.
Q: What public schools are Stone Ridge children zoned to attend?
A: Stone Ridge children attend:
Arcola Elementary
Goshen Post Elementary
Pinebrook Elementary
Mercer Middle School
Willard Intermediate School
John Champe High School
*Loudoun County School Board governs the school boundaries which determine which residences are assigned to which schools.
Q: Who is responsible for removing snow and ice from the streets in the community?
A: Stone Ridge has several different snow plowing arrangements, depending on where you live. Streets are either the responsibility of the Association, Van Metre or VDOT. Please refer to the current seasons snow plowing chart in the winter issues of Etched in Stone.
Q: Am I responsible for removing snow and ice from my driveway and sidewalk?
A: Yes. All homeowners are responsible for removing snow and ice from their driveways and sidewalks. According to Loudoun County, County Code 1022.01: “Every occupant, owner, or other person in charge of a property in the County which has a sidewalk, or a footway of stone, brick, gravel, cinder, wood, or other substance, when such a walk is publicly owned or maintained, and is adjoining or touching the property in the front, rear, or either side thereof, shall have all snow and ice, or a combination thereof removed from such sidewalk or footway.” Generally speaking, snow and ice should be removed from the walkways within 24 hours after the last snowfall.
Q: Are Stone Ridge Association, Inc. and Stone Ridge HOA the same organization?
A: Yes, Stone Ridge Association, Inc. is the legal, incorporated name of the Stone Ridge Homeowners Association (HOA).
Q: Who is SFMC? What is their role and how do I contact them?
A: SFMC is the financial management company of the Stone Ridge Association. SFMC is also the management company for the Stone Mill Corner Condominiums in Stone Ridge. FirstService Residential is the management company for the Amber Springs, Mercer Park, Stone Springs, and Summerwalk Condominiums. Associa Select Community Services is the managements company for Centre Park. For any questions relating to Condominiums or the condo buildings, amenities, accountings, and other day-to-day operations, contact your management company.
Q: I am confused. If I own a condominium at Stone Ridge, do I have two HOA companies?
A: Yes, though the companies have different roles. For Amber Springs, Mercer Park, Stone Springs, and Summerwalk condominium owners, First Service Residential is your primary management company. For Stone Mill Corner condominium owners, SFMC is your primary management company. For Centre Park condominium owners, Associa Select Community Services is your primary management company. You pay your dues to the management company, who in turn pays fees per month per unit to the Stone Ridge Association. Your management company is your primary contact for questions, suggestions or comments about the building, the common areas, parking lots, sidewalks and trash. The Stone Ridge Association provides the amenity package for the condo homeowners. You need to be in the Stone Ridge Association database, turn in required forms and hold Membership ID cards to utilize community amenities such as the pools and fitness center.
Q: If I sell my house, how do I go about purchasing an updated set of HOA Disclosure/Resale Documents for the new buyer?
A: If you’re selling your home in Stone Ridge, Virginia state law requires you obtain and present the purchaser of your home a Resale Disclosure Packet. The Virginia Property Owners Association Act requires the seller of a property in a homeowners association to provide the buyer with certain information about the association. This information must be given to the buyer in advance of closing and the buyer has the right to cancel the contract within three days after receiving the resale disclosure packet. This allows the buyer the opportunity to decide if they agree with the guidelines of Stone Ridge Association and will be happy living within the structure of Stone Ridge Association.
Beginning January 1, 2014 all resale disclosure packet requests must be submitted directly to the Association office. Request forms can be picked up at the Association office or downloaded. The Association must provide the packet within 14 days of receipt of the request. Condominium residents must submit a resale disclosure packet request to the Association office in addition to the request made to the Condo Association.
There are a series of steps involved in preparing the resale packet. These include a physical inspection of the exterior of the home being sold to assure there are no outstanding maintenance issues, a thorough review of the property’s lot file to confirm no exterior modifications have been made without the prior approval of the Architectural Review Committee, and a full review of the financial status of the account. The financial status review requires coordination with the SFMC office and may take several days. Resale disclosure packets will not be available immediately upon request.
Please be aware that only the seller or their authorized agent may order the disclosure documents. The best way to ensure receipt of the resale documents in a timely manner is to order the packet once the decision is made to sell the home.
Q: What should I do if I have comments or suggestions for the Association?
A: Feedback is welcome and is preferred in writing. Please drop off in person or mail to Stone Ridge Association, 24605 Stone Carver Drive, Stone Ridge, VA 20105. Please email your comments/concerns to office@stoneridgehoa.org.
Q: Can I have the Association mailing list so that I can communicate with the whole community?
A: The Association mailing list is not available to individual homeowners or businesses and is used by the Association strictly for community related information. You are welcome to contact the Association to place an ad or a classified in the monthly newsletter, Etched in Stone.
Q: Why do the Landbay 2 Single Family Homes & Carriage Homes (Savannah Collection) and Landbay 4 (Cedarwood) have higher Association dues than Single Family and Townhomes?
A: Association dues for these homes are higher because dues include basic front yard landscape maintenance.
Q: Whom do I contact if I see a streetlight out or damaged?
A: Contact the Association office with this information at 703-327-5179; office@stoneridgehoa.org. The streetlights are repaired on a monthly cycle.
Q: What companies provide utilities at Stone Ridge?
A: Stone Ridge utility providers include:
- Dominion Power
- NOVEC Electric
- Washington Gas
- Verizon Telephone
- Verizon Fios
- Loudoun Water
- Patriot Disposal
Q: Whom do I contact to set up phone, TV & internet or if I have a problem with service?
A:
Q: Who provides trash, yard waste and recycling services for Stone Ridge?
A: Patriot Disposal. Click here to visit their website.
Q: What days are trash collection?
A: Mondays & Thursdays
Q: What day is recycling collection?
A: Thursdays
Q: What day is yard waste collection?
A: Mondays (April – Dec). All yard waste must be placed in paper yard bags.
Q: How can I schedule a bulk pick-up for larger items that don’t fit in my toter?
A: Call Patriot at 703-327-7100 to schedule a bulk pick-up. Costs and pick-up time will be provided by Patriot after scheduling.
Q: Can I place extra bags outside of the trash toter?
A: No, you cannot place extra bags of trash outside of the trash toter. Patriot Disposal will NOT pickup any trash left outside of the trash toters.
Q: What is Patriot’s holiday schedule?
A: There is no trash or recycling collection on Thanksgiving Day, Christmas Day, New Year’s Day, or any other collection day when the refuse and recycling facilities are closed (will be communicated by Association). If a designated collection day falls on one of these holidays, trash collection service will resume on your next regularly-scheduled trash collection day, and recycling collection service will resume on your next regularly-scheduled recycling collection day. In observance of Memorial Day and Labor Day, the Patriot office will be closed however crews will continue regularly scheduled trash and recycling collection. To ensure collection on these holidays, please be sure to place your containers curbside the night before.