FAQ
FAQ2018-11-13T20:09:51-04:00

Our Most Frequently Asked Questions

Browse by category to find answers to our most commonly asked questions.

Can’t find what you’re looking for? Feel free to contact us!

Amenities2018-11-14T11:31:39-04:00

Q: What amenities does Stone Ridge offer its residents?

A: There are three swimming pools, a rental facility for private events, a fitness center, eight tot lots, three tennis courts, a basketball court, and miles of trails.

Q: What is the Nettle Mill Clubhouse?

A: Nettle Mill Clubhouse located at 24609 Nettle Mill Square is home to the Nettle Mill Pool, the Fitness Center, and the Rental Facility which is available for residents to hold private events and functions.

Q: May I rent space in the Community Center for a private event?

A: Yes, the Nettle Mill Clubhouse is available for booking private events. Please call the Association’s office at 703-327-5179 and ask to speak with the event coordinator.

Q: What are the hours of operation for the Fitness Center?

A: The Fitness Center is open to residents over the age of 18 with a Fitness Center Access Card seven days a week from 4:30 am to midnight. Occasionally the Fitness Center will be closed for maintenance or for a special event.

Q: How old do you have to be to enter the Fitness Center?

A: 18 years of age, but persons with ages between 13 and 17 years old may enter the facility with a person over the age of 18 who remains present with them at all times.

Q: Where can I obtain a Fitness Center Access Card?

A: Key Cards can be purchased for $10 at the Association Office at 24605 Stone Carver Drive.

Q: Can homeowners bring guests to the gym/fitness facility?

A: Yes. Homeowners may bring guests to the gym/fitness facility and must be present with the guest the entire duration of use of the facility.

Q: What if our Stone Ridge club/group/committee wants to utilize the Clubhouse or other Community Property for a Stone Ridge Community Event?

A: Please call the Association’s office at 703-327-5179 and ask to speak with the event coordinator.

Q: Can homeowners use the Amphitheatre for private events/functions?

A: Please call the Association’s office at 703-327-5179 and ask to speak with the event coordinator.

Architectural Improvements2018-11-14T11:48:54-04:00

Q: What is the process for obtaining approval for exterior modifications to my property?

A: All exterior improvements or modifications require submission of an Architectural Improvement Application. This would also include small changes such as security cameras and security lights. Review Community Code #1, Design and Maintenance Standards, that apply to your project. Next, submit an Architectural Improvement Application, with all supporting documentation, color samples, etc., which will then be reviewed by the Architectural Review Committee (ARC).

No work shall commence until written approval has been received from the ARC.

Maintenance and repairs to the exterior, using your property’s previously approved color, style, and materials, do not require an application. When in question, please call the Association and speak with the Covenants Administrator.

Do not rely on the word of your contractor stating that an application is not needed, and that the association has approved it. Unless you have received written notification from Stone Ridge, your project is not approved.

Q: What is an Architectural Improvement Application?

A: An application is a document where the owner(s) is seeking approval to make an exterior modification/ addition to the home. It ensures that the application is following the procedures and Community Code #1, Design & Maintenance Guidelines.

Q: Where can I get an Architectural Improvement Application?

A: The ARC application is available on our website under the “Forms” tab or you can pick up one from the Association office.

Q: How do I submit an Architectural Improvement Application?

A: You can either drop off or mail the application to Stone Ridge Association, Inc. 24605 Stone Carver Drive, Stone Ridge, VA 20105. Alternatively, you may email a scanned version to Stoneridge-hoa@stoneridgeinc.org. Applications are due no later than the end-of-business day, 7 days prior to the next meeting of the Committee. Please check the online calendar for dates of upcoming ARC Committee meetings.

Q: I’d like to change the color of my front door and/or shutters, what are my color options?

A: You must submit an application for a color change. Approved builder colors to select from are available at the Association Office. If it is a townhome, the door cannot be the same color as the adjacent neighboring doors.

Q: My roof was damaged by the weather; do I need to submit an Architectural Improvement Application before repairs are made?

A: If you are changing the color and/or shingle type, an application is required. Townhomes are permitted to change the roof shingle style only (3-tab to architectural) however, the color must match what is currently installed on the roof. If you are replacing with the same shingle style and color an application is not required.

Q: Can I install a satellite dish?

A: Yes, you must apply and receive approval from the Architectural Review Committee. Satellite dishes must be one meter (39”) in diameter or smaller. To the extent possible, they must be shielded from public view, and may not encroach upon other Owner’s Lots or Community Property. Application must be approved by the ARC prior to installation.

Q: Do I need to submit an Architectural Improvement Application for a basketball hoop?

A: Yes, an application is required for portable hoops or permanently installed hoops. A cut sheet showing details of the hoop and a photo of where the hoop is to be installed. Townhomes are not permitted to have basketball hoops.

Q: What are the consequences of completing an exterior modification to my property prior to receiving written approval from the ARC?

A: The Amended & Restated Declaration of Covenants, Conditions, and Restrictions Article VII, Section 7.8 (a), page 24, “…no owner or any other person or entity shall commence, erect or maintain any improvements within the property until complete plans and specifications for such improvements have been approved, in writing…

No Improvement of any kind shall be commenced, erected or maintained upon the Property until an application (“Application”) is submitted to and approved by the Architectural Review Committee.”

If it is observed that an exterior modification was made to the exterior of the home, a violation notification letter is sent, informing the homeowner of the violation (i.e. deck or fence stained) and request an application be submitted. Upon submittal, a $50 fee for each modification is assessed to the account.

If after a 2nd notification is sent, and an application has not been submitted, the property will be scheduled for a Hearing before the Covenants Committee, which in turn could result in monetary charges being assessed to the property in the amount of $10 a day not to exceed 90 days or $900.

Clubhouse2018-11-14T11:45:32-04:00

Q: When will the pools open for the season?

A: The pool season is Memorial Day weekend (May) through Labor Day Weekend (September).

Q: Can homeowners bring guests to the pool?

A: Yes, homeowners and registered tenants may bring up to 5 guests to the pool each day with a pool guest pass, available from the Association office during pool season. One complimentary, 3-punch guest pass card is available for each household, good for the current season only. Owners may also punch additional 5-punch guest pass cards for $15. Guest passes are available starting in May.

Q: Can homeowners bring guests to the gym/fitness facility?

A: Yes. Homeowners may bring guests to the gym/fitness facility and must be present with the guest the entire duration of use.

Q: What are the hours of operation for the Clubhouse & Fitness Center?

A: The Stone Ridge Clubhouse is open to residents over the age of 18 with Key Card access 7 days a week from 4:30 a.m. to 10:00 p.m. Key Cards can be purchased for $10 at the Association Office.

Q: May I rent space in the Community Center for a private event?

A: Yes, the Nettle Mill Clubhouse is available for booking private events. Please call the Association’s office at 703-327-5179 and ask to speak with the event coordinator.

Q: What if our Stone Ridge club/group/committee wants to utilize the Clubhouse or other Community Property for a Stone Ridge Community Event?

A: Please call the Association’s office at 703-327-5179 and ask to speak with the event coordinator.

Commercial & Retail2018-11-14T11:43:05-04:00

Q: Whom do I contact if I have questions about leasing retail or commercial space in Stone Ridge?

A: For information regarding commercial leasing in Stone Ridge, please contact Patty I. Brown, President or Ty Hausch at 703-425-2600.

Communications2018-11-14T11:27:36-04:00

Q: What should I do if I have comments or suggestions for the Association?

A: Feedback is welcome and is preferred in writing. Please drop off in person or via mail to Stone Ridge Association, 24605 Stone Carver Drive, Stone Ridge, VA 20105. Please email your comments/concerns to stoneridge-hoa@stoneridgeinc.org.

Q: Can I have the Association mailing list so that I can communicate with the whole community?

A: The Association mailing list is not available to individual homeowners or businesses and is used by the Association strictly for community related information. You are welcome to contact the Association to place an ad or a classified in the monthly newsletter, Etched in Stone.

Q: How do I advertise in Etched in Stone?

A: Please fill out an Advertising Request Form and submit to the association office by emailing it over to stoneridge-hoa@stoneridgeinc.org. If you have any questions, please call the office at 703-327-5179 and speak with the Communications Coordinator.

Community (General)2018-11-13T19:07:12-04:00

Q: What is available in the community park located in the middle of Stone Ridge?

A: Byrne’s Ridge Park, a 26-acre county-maintained park is located on Mineral Springs Circle in Stone Ridge. The park contains fields for soccer, football, baseball, and softball. Restrooms and concessions are also available.

Q: Are Stone Ridge residents allowed to use the park at any time?

A: Use of the county park is governed by the Loudoun County Department of Parks & Recreation. Contact LCPR at 703-777-0343.

Q: How far is Stone Ridge from Dulles Airport?

A: Stone Ridge is 11 miles from Dulles International Airport.

Q:  Is Stone Ridge in the flight path of Dulles International Airport?

A: This property is proximate to the Washington Dulles International Airport LDN 60 Noise Contour. Due to such proximity, Stone Ridge may be subject to aircraft over flights and noise due to aircraft.

Q: How far is Stone Ridge from the Dulles Toll Road?

A: Stone Ridge is 8.1 miles from the Toll Road.

Dues Information & Payments2018-11-30T08:32:09-04:00

Q: When are my Association fees due?

A: Payments are due on the first day of each month. If payments are not received by the 10th a late fee of $25 will be applied to the account.

Q: I just settled on my home in Stone Ridge, what do I need to do now?

A: Please bring your settlement statement to the Association office to apply for your Stone Ridge Membership ID Cards (required for all residents over 5 years of age) for access to community amenities.

Q: Whom do I contact about Association dues payment for my single family or townhome?

A:  Contact SFMC, Inc. 703-392-6006 or sfmcinc.com.

Q: What are the Stone Ridge Association dues?

A:  Association dues can be found here Association Fee Structure.

Q: If I live in a condominium at Stone Ridge, do I have to make two payments each month?

A: No, you only make one total payment to your management company each month. Stone Ridge Association, Inc. bills the management company per settled unit each month, covering the use of community amenities.

Condominium Management Company
Centre Park Condominiums
Stone Mill Corner Condominiums
SFMC, Inc
9464 Innovation Drive
Manassas, VA 20110
Phone: (703) 392-6006
Fax: (703) 392-5039
Amber Spring Condominiums
Mercer Park Condominiums
Stone Springs Condominiums
Summerwalk Condominiums
FirstService Residential
11351 Random Hills Road, Suite 500
Fairfax, VA 22030
Phone: (703) 385-1133
Fax: (703) 591-5785
Condominium
Centre Park Condominiums
Stone Mill Corner Condominiums
Management Company
SFMC, Inc
9464 Innovation Drive
Manassas, VA 20110
Phone: (703) 392-6006
Fax: (703) 392-5039
Condominium
Amber Spring Condominiums
Mercer Park Condominiums
Stone Springs Condominiums
Summerwalk Condominiums
Management Company
FirstService Residential
11351 Random Hills Road, Suite 500
Fairfax, VA 22030
Phone: (703) 385-1133
Fax: (703) 591-5785

Q: What basic services are covered by the Homeowners Association Fees?

A: The Association will provide trash removal, recycling, snow removal on private streets, maintenance of common areas, community amenities such as: pools, fitness center, tot lots, basketball and tennis courts, walking trails, community website, etc. and security patrols for Association maintained property.

Q: Why are townhouse Association dues different from Single Family?

A: The county considers streets in townhouse residential areas to be private.  Thus, townhouse owners pay a different fee to the Association to cover the cost of goods and services not provided by the county. (e.g., snow removal, parking lot upkeep, road repair.) 

Q: To whom do I pay my Association fees?

A: For single family and townhomes, SFMC, Inc. collects the dues payments on behalf of Stone Ridge Association, Inc. After your settlement paperwork is sent from the title company to SFMC, Inc. a coupon/payment book will be mailed to you. You may mail in your check with your coupon or if you decide to use online bill pay through your bank, please ensure your account number is referenced. SFMC offers a direct debit program with online payment through their website sfmc.com. Contact SFMC if you have any questions at 703-392-6006. For condominium owners please see above question.

Q: I don’t have my coupon book for my assessment dues payments yet, how should I pay them?

A: If you have not received a coupon book, please mail a check payable to Stone Ridge Association, Inc. for your monthly dues assessment to Stone Ridge Association Inc. c/o SFMC to 9464 Innovation Drive Manassas, VA 20110. Please make sure your Stone Ridge property address appears on the check.

Q: I have already gone to settlement – why haven’t I received any paperwork from SFMC

A: After you go to settlement, it may take the title company up to 30 days to send your settlement paperwork to the SFMC office. To move the process along, call SFMC at 703-392-6006 to let them know you have settled. SFMC, in turn, communicates with the Association and the title company regarding new settlements. SFMC may request you to provide a copy of your settlement statement.

Q:  Does Stone Ridge have a Capital Contribution, if so how much money do homeowners have to pay into the HOA at settlement?

A:  Two months of HOA dues are payable to Stone Ridge Association at settlement.

Q: Are Stone Ridge Association, Inc. and Stone Ridge HOA the same organization?

A: Yes, Stone Ridge Association, Inc. is the legal, incorporated name of the Stone Ridge Homeowners Association (HOA).

Q: Who is SFMC? What is their role and how do I contact them?

A: SFMC is the financial management company of the Stone Ridge Association.

Q: I am confused. If I own a condominium in Stone Ridge, do I have two Associations?

A: Yes, though the Associations have different roles. You pay your dues to the condominium management company, who in turn pays fees per month per unit to the Stone Ridge Association. Your condominium management company is your primary contact for questions, suggestions, or comments about the building, the common areas, parking lots, sidewalks, and trash. The Stone Ridge Association provides the amenity package for the condominium homeowners. You are required to have a membership ID card.

Q: If I sell my house, how do I go about purchasing an updated set of HOA Disclosure/Resale Documents for the new buyer?

A: If you’re selling your home in Stone Ridge, Virginia state law requires you to obtain and present the purchaser of your home a Resale Disclosure Packet. The Virginia Property Owners Association Act requires the seller of a property in a homeowner’s association to provide the buyer with certain information about the association. This information must be given to the buyer in advance of closing and the buyer has the right to cancel the contract within three days after receiving the resale disclosure packet. This allows the buyer the opportunity to decide if they agree with the guidelines of Stone Ridge Association and will be happy living within the structure of Stone Ridge Association.

The Resale Requests for Stone Ridge are processed at the Association office. Request forms can be picked up at the Association office or downloaded from here. The Association is required to provide the packet within 14 days of receipt of the request. Condominium owners must submit a resale disclosure packet request to the Association office in addition to the request made to the Condo Association.

There are a series of steps involved in preparing the resale packet. These include a physical inspection of the exterior of the home being sold to assure there are no outstanding maintenance issues, a thorough review of the property’s lot file to confirm no exterior modifications have been made without the prior approval of the Architectural Review Committee, and a full review of the financial status of the account. The financial status review requires coordination with the SFMC office. With everything involved the process may take several days. Resale disclosure packets will not be available immediately upon request.

Please be aware that only the seller or their authorized agent may order the disclosure documents. The best way to ensure receipt of the resale documents in a timely manner is to order the packet once the decision is made to sell the home.

Q: Why do the Landbay 2 Single Family Homes (Cedarwood) & Carriage Homes (Savannah Collection) have higher Association dues than Single Family and Townhomes?

A: Association dues for these homes are higher because they include basic yard landscape maintenance.

For Sale / For Rent Signs2018-11-14T11:39:51-04:00

Q: I want to rent or sell my home at Stone Ridge, what signage is permitted?

A: Per the HOA guidelines, only Stone Ridge approved signage is permitted. Please see the Comprehensive Sign Package. Rent and Open House signs must conform to specific design specs. The Stone Ridge signage template is on file at Allegra Print & Imaging’s Sign Division.  Their contact number is (703) 378-0020.  There is typically a 2-3 business day turnaround. Realtors can place temporary signage out for open houses only on the day of the event and remove them immediately following the event.

Grounds & Maintenance2018-11-14T11:38:53-04:00

Q: Who is responsible for the common ground upkeep on my street?

A: The Association is responsible for upkeep of Common Ground for which bond release has occurred. Van Metre is responsible for the upkeep of any common grounds in their section until bond release and the Stone Ridge Association “accepts” that area. Contact the Association about any common ground concerns.

Q: Who is responsible for the street paving in Stone Ridge?

A:  Van Metre initially paves roads before they come off bond. VDOT is then responsible for maintaining the main roads such as Stone Springs, Tall Cedars, Millstream, Greenstone and those streets with single family homes. The Association is responsible for maintaining the privately owned (townhome) streets.   

Q: Who is responsible for removing snow and ice from the streets in the community?

A: Stone Ridge has several different snow removal arrangements, depending on where you live. Streets are either the responsibility of the Association, Van Metre or VDOT. Please visit Loudoun.gov/roads for an interactive map.

Q: Am I responsible for removing snow and ice from my driveway and sidewalk?

A: Yes. All homeowners are responsible for removing snow and ice from their driveways and sidewalks.

According to Loudoun County, County Code 1022.01:

“Every occupant, owner, or other person in charge of a property in the County which has a sidewalk, or a footway of stone, brick, gravel, cinder, wood, or other substance, when such a walk is publicly owned or maintained, and is adjoining or touching the property in the front, rear, or either side thereof, shall have all snow and ice, or a combination thereof removed from such sidewalk or footway.” Generally speaking, snow and ice should be removed from the walkways within 24 hours after the last snowfall.

Q: May I use the Clubhouse parking lot as overflow parking for my guests? 

A: No; the Clubhouse is considered private property and is for use by homeowners who are utilizing the Clubhouse amenities. Overnight parking is prohibited, and cars will be towed at owner’s expense.

Q: What is the parking policy for guests in the Community? 

A: Parking spaces in the Townhome sections are not “reserved” and are first come first served. Parking on single family streets is also first come, first served.

Q: Can I park on main roads?

A: No. Parking on Stone Springs Blvd, Tall Cedars Pkwy, and Millstream drive is prohibited. Cars will be towed by the Loudoun County Sheriff’s Office.

Q: Who is in charge of towing? 

A: When private roads are released from bond, Association accepts the roads in those sections, at which point the Association is responsible for towing. Vehicles parked on Stone Springs, Tall Cedars, and Millstream will be towed by the Loudoun County Sheriff’s Office. Towing within the condos is done by the condo management company.

Q: Where can I park my boat, trailer, camper, mobile home or other recreational vehicle?

A: According to the Stone Ridge Design and Maintenance Standards, the following types of vehicles may not be parked, stored in open view on any residential lot, common parking area, public street or private street: any motorcycle, boat or boat trailer, any motor home, mobile home, trailer, self-contained camper or fifth wheel vehicle, any truck with a camper slip-on where the camper is higher than the roofline of the cab of the truck. Any vehicle with commercial signs, advertising or visible commercial equipment will be reviewed on a case-by-case basis, any private or public school or church bus and any vehicle not in service or good repair. Any vehicle falling in the above classifications must be stored in a garage out of open view.

Q: Whom do I contact if I see a streetlight out or damaged?

A: Contact the Association office with this information at 703-327-5179stoneridge-hoa@stoneridgeinc.org.  The streetlights are inspected at the beginning of each month and repairs will be made the following week, if needed. When reporting an outage please include the identification plate number that can be found six feet off the ground.

Landlords & Tenants2018-11-13T19:29:03-04:00

Q: I am renting a home at Stone Ridge; what do I need to do? 

A: Review the Stone Ridge Policies and Procedures.This document outlines the rules of operation for the community. Have your landlord fill out his/her portion of the Memorandum of Lease form, complete your portion, and submit to the Association office. The Association will then issue photo Membership ID Cards to you and your family. Membership ID cards are required to use the community amenities, including the pools.

Q: I am a homeowner at Stone Ridge and have decided to rent my property; what do I need to do?

A: The Association requires all tenants to have a one-year lease if they plan on using the amenities. The owner/landlord must fill out a Memorandum of Lease form stating that they accept to waive their rights or decline to waive their rights to the amenities. When the lease is renewed tenants are responsible for having the owner/landlord fill out an updated Memorandum of Lease form. All tenants must have a current Memorandum of Lease form for their membership cards to stay active. Passes will be deactivated if there is not a current form on file. Forms can be found in the resource center.

Q: Why do landlords have to decide to turn over rights to use Stone Ridge Community Amenities to their tenants OR keep those rights for themselves?

A: The Association dues that are paid monthly do not support amenities for two separate households. The owner of the property may use the amenities (pool, fitness room, etc.) or the tenants, but not both.

Mail & Mailboxes2018-11-14T11:36:55-04:00

Q: How do townhouse and condominium owners get keys to their mailbox?

A: These mailboxes are the property of the Postal Service. You may pick up your mailbox key at the Aldie Post Office on Route 50 in Aldie, about 5 miles west of Stone Ridge. Contact the Aldie Post Office for more information at 703-327-6975.   

Q: Where is the Aldie Post Office? 

A: The Aldie Post office is located at 39344 John Mosby Highway (Route 50) in Aldie, Virginia 20105.  Take John Mosby Highway/Rt. 50 West, past Gilbert’s Corner (the intersection of Route 50 and US 15). You will pass several businesses and homes and the post office is on the right.   

Q: For mailing purposes do I use Aldie, VA or Stone Ridge, VA?

A: The U.S. Post Office approved the use of Stone Ridge, VA 20105 for mailing purposes for the Stone Ridge Community.

Membership ID & Key Cards2019-08-13T18:12:14-04:00

Q: How do I get my Membership ID Card? 

A: After settlement, please bring your Settlement Statement for proof of residency in Stone Ridge. You may download a copy of the Membership Application from the Forms Library. Fill out the form, sign it, and bring in to the Association office. We’ll take your photo & print out your new Membership ID Card. Residents over the age of 18 can also have the option to purchase a $10 Key Card for access to the Fitness Center. The Key Card will then serve as your Membership ID.

Q: Who needs a Membership ID Card? 

A: Stone Ridge Residents 5 years of age and older must be included on your Community Membership Application and will receive a membership ID card at the Association office. Hours: Monday-Friday from 9:00 a.m. to 5:00 p.m. and every Wednesday from 9:00 a.m. to 8:00 p.m.

Q: Why is a Membership ID Card necessary? 

A: Stone Ridge Residents are required to carry their Membership ID card on Community Property, including the Community Center, Pools, and at any Stone Ridge sponsored event or club meeting.  Membership ID Cards are required for admission to the pools.

Q: What information is on the Membership ID Card? 

A: The only information on the Membership ID Card is your name, picture and a barcode that is associated with your account number.

Q: What is the cost for a Membership ID Card? 

A: These cards are free for Stone Ridge Residents. If you lose your Membership ID Card, notify the Association staff immediately and a new card will be issued at no cost to the resident.

Q: What is the Key Card? 

A: Stone Ridge Residents 18 and older may purchase a Key Card for $10, which allows access to the Fitness Center from 4:30 am to midnight, 7 days a week.  The Key Card (containing an electronic chip) is swiped past the card reader alongside the Nettle Mill Square doors for entry to the building. Do not bend or punch a hole in the Key Card as it will deactivate your card and you will have to pay to replace it.

Q: Who is eligible for the Key Card?

A: Only Stone Ridge Residents 18 years of age and older may purchase a Key Card.

Q: Can household members share a Key Card? 

A: No. Each specific account number is attached to an individual household member.

Q: What ID is required for membership ID cards and/or Key Cards?

A: You will need identification and proof of residency. Proof of identification and age is required for Stone Ridge residents five years of age and older, including Driver’s License, Military ID, Birth Certificate or Passport. Owners may bring page one of their HUD statement from settlement as proof of residence. Tenants may bring their memorandum of lease.

Parking2018-11-14T11:34:02-04:00

Q: May I use the Clubhouse parking lot as overflow parking for my guests? 

A: No; the Clubhouse is considered private property and is for use by homeowners who are utilizing the Clubhouse amenities or visiting the Association office. Overnight parking is prohibited and cars will be towed at owner’s expense.

Q: What is the parking policy for guests in the Community?

A: Parking spaces in the Townhome sections are not “reserved” and are first come first served.

Q: Can I park on main roads?

A: No. Parking on Stone Springs Blvd, Tall Cedars Pkwy, and Millstream drive is prohibited. Cars will be towed by the Loudoun County Sheriff’s Office.

Q: Who is in charge of towing? 

A:Van Metre is responsible for towing in the interior of sections until the sections go off bond and the Association accepts the roads in those sections, at which point the Association is responsible for towing. Vehicles parked on Stone Springs, Tall Cedars, and Millstream will be towed by the Loudoun County Sheriff’s Office. Towing within the condos is done by the condo management company.

Q: Where can I park my boat, trailer, camper, mobile home or other recreational vehicle?

A: According to the Stone Ridge Design and Maintenance Standards, the following types of vehicles may not be parked, stored in open view on any residential lot, common parking area, public street or private street: any motorcycle, boat or boat trailer, any motor home, mobile home, trailer, self-contained camper or fifth wheel vehicle, any truck with a camper slip-on where the camper is higher than the roofline of the cab of the truck. Any vehicle with commercial signs, advertising or visible commercial equipment will be reviewed on a case-by-case basis, any private or public school or church bus and any vehicle not in service or good repair. Any vehicle falling in the above classifications must be stored in a garage out of open view.

Pets2018-05-14T23:23:40-04:00

Q: Can I walk my dog in the grass around the Clubhouse? A: No, pets are not permitted on the Community Property, which includes the property surrounding the Clubhouse. Please refer to the Stone Ridge Policies and Procedures.

Q: Can I let my dog run without a leash in the community? 

A: No, according to Loudoun County Ordinances, it is unlawful for an owner to let a dog run at large, unleashed. Dog owners MUST keep dogs on a leash when they are off the owner’s property.

Q: Where can I walk my dog in Stone Ridge where I don’t have to worry about picking up after it? 

A: Nowhere. In Loudoun County it is unlawful for a pet owner to fail to clean up after his/her pet on any property (common area or residential) that is not the property of the dog owner. Help keep our neighborhood clean & beautiful by using the pet waste stations located throughout Stone Ridge.

Q: I am new to Loudoun County; do I need a license for my dog?

A: Dogs over 4 months old must be licensed in Loudoun County; licensing will require that animals are vaccinated against rabies. The dog license application is available online at: www.loudoun.gov.

Q: What should I do if I see an unleashed dog running in the community or a pet owner fails to clean up after his or her pet? 

A: Loudoun County Animal Care & Control should be notified at 703.777.0406 (M-F; 8am-8pm) or 703.777.0445 (After hours, weekends, holidays and emergencies).

Pool Frequently Asked Questions2018-11-14T11:53:41-04:00

Q: Does Everyone Need a Pool Pass?

A: Yes! Membership ID cards are needed for each family member (over 5) that enters the pool. Everyone must have a Membership ID card scanned. If ID cards don’t work, individuals will need to contact the Association office during business hours. If you are a tenant, you are required to have an updated Memorandum of Lease on file at the Association office in order to obtain Membership ID.

Q: What Are the Rules Regarding Guest Passes?

A: Guests (individuals who don’t live in Stone Ridge) may visit and use the pools if the Stone Ridge Member is present with them at the pool. The Member will need to present a Guest Pool pass to the attending guard. The 2018 Pool Guest Passes can be purchased at the rate of five visits for $15 at the Association office; one punch per guest. Each household is allowed up to five guests at a time. Members and their guests need to sign in every time. Members and guests are required to follow all pool rules. One 2017 complimentary guest pass is available for each household and can be obtained at the Association office. Only 2018 guest passes are accepted.

Q: What Age Can You Enter the Pool Without an Adult?

A:

a. Persons who are 13, 14 and/or 15 years old must be accompanied by a Responsible Person at all times UNLESS the relevant 13-15 year old has satisfactorily passed the Association’s designated swimming test and secured written notice from the lifeguard that the swimming test was passed, provided proof of age and has on file a written authorization from a parent or guardian to utilize the pool without an adult. The swimming test and written notice must be provided to the Association prior to the relevant person’s use of the pool. Qualified 13-15 year old persons who have received permission to use the pool alone may NOT have guests without a Responsible Person also present.
b. Persons who are 12 years old and younger must be accompanied and closely supervised
by a competent person aged 16 years or older (“Responsible Person”) at all times in
order to use the pool.
c. Persons who are 16 years old and older may use the pool by themselves and may bring guests who must follow all Pool Rules.
d. At no time shall more than three (3) persons age 5 years old and younger be under the care and/or custody of one Responsible Person.
e. At no time shall more than five (5) persons between the ages of 5 and 15 years be under the care and/or custody of one Responsible Person.

Community Code 9A – Responsibility of Pool Users

Q: Why Do I Have to Wear Proper Swimwear?

A: There are several reasons as to why it is important to only wear pool attire in the pool. Cotton street clothes are known to transport airborne and ultimately water borne contaminants into the pool water. Cotton and similar materials may also break down in the water and the fibers may clog the drains. Cotton that has been dyed can bleed into the pool which could alter the chemistry. Also, cotton can absorb the chemicals in the water, causing the water to become less effective at maintaining the proper chemical balance or may cloud the water. Best fabrics for proper swim attire are Lycra and Nylon. Parents of children not yet toilet-trained must ensure their child has snugly fitting rubber pants or swim diapers. Pampers or any type of disposable diapers are not permitted to be worn in any pool.

Q: Are Swimming Toys/Floating Devices Allowed?

A:

General Pool Rules, Section 6, K: Dive sticks and dive rings are not permitted.

Safety Rules, Section 1, D: Toys, with the exception of nerf balls are limited to the roped-off shallow end. Lifeguards have the authority to require that all toys be removed from pool on crowded days.

Safety Rules, Section 1, F: Life preservers, inner tubes, rafts or play equipment are not permitted in the main pool except at the discretion of the pool manager.

Community Code 9A – Responsibility of Pool Users, General Pool Rules, Section 6, K

Stay tuned for Float Nights when the rafts will be permitted.

Q: What Safety Float Devices for Children are allowed?

A:

Children using approved flotation devices (i.e., water wings or United States Coast Guard approved life vests) must be within arms reach of a parent, guardian or Responsible Person at all times.

Community Code 9A – Responsibility of Pool Users, Safety Rules, Section 1, E

Q: Is Alcohol Allowed at the Pools?

A: When attending the pools this summer, please remember that absolutely no alcoholic beverages are permitted in the pool or on the pool deck at any time. Persons suspected of possessing alcohol or being intoxicated will not be permitted in the pool area at any time. Failure to comply with these rules shall be considered sufficient cause for members to be deprived the use of the pool by the pool manager.

Thank you for your cooperation as we work to keep Stone Ridge pools a safe environment for all residents.

Q: How Can I Schedule a Pool Party?

A: Children’s pool parties may be scheduled at Greenstone Pool, with the completion of a Pool Party Request Form and upon approval from the Pool Manager. The 2018 Pool Party Request form is available for download online, the Association Office, or at the Greenstone Pool upon opening for the season!

Q: What Are the General Pool Rules?

A:

Section 1.
Pool Management:
The pool manager and lifeguards have full authority for the proper conduct of patrons and operation of the pool during scheduled operating hours.

Section 2.
Health and Sanitation:
All persons who use the pool must wear appropriate swim attire such as a bathing suit. Parents of children not yet toilet-trained must ensure their child has snugly fitting rubber pants or swim diapers. Pampers or any type disposable diapers are not permitted to be worn in any pool.

Section 3.
Children:
•Persons who are twelve (12) years old and younger must be accompanied and supervised at all times by a parent, guardian, child care provider or other Responsible Person sixteen (16) years of age or older.
•Persons who are sixteen (16) years and older may use the pool without adult supervision.
•Persons of all ages must exit the main pool for fifteen – (15) – minute breaks, every hour, to provide a rest period. Only lap swimming is permitted at this time. The lifeguards will control these breaks.

Section 4.
Guests:
•Persons who are 15 years old and younger may not bring guests without a Responsible Person also present at all times during pool use.
•Persons who are 16 years old and older may bring guests.
•All guests must obey Pool Rules at all times. All enforcement measures stated herein apply to guests, including potential ejection from the pool in the event of unacceptable behavior.
•All guests must be signed in by an Association Member. The number of guests will be limited to five (5) per household per pool visit day.

Community Code 9A – Responsibility of Pool Users

View the complete pool rules.

Pool Season2018-11-14T11:27:05-04:00

Q: How many swimming pools do we have access to and where are they located?

A: There are three swimming pools that Stone Ridge residents have access to.

  • Nettle Mill Pool – Located at 24609 Nettle Mill Square
  • Greenstone Pool – Located at 41995 Greenstone Drive
  • Stone Carver Pool – Located at 24605 Stone Carver Drive

Q: When will the pools open for the season?

A: The pool season is Memorial Day weekend (May) through Labor Day Weekend (September).

Q: Are you able to bring guests to the pools?

A: Yes, homeowners and registered tenants may bring up to 5 guests to the pool each day with a pool guest pass, available from the Association office during pool season. One complimentary, 3-punch guest pass card is available for each household, good for the current season only. Owners may also purchase additional guest passes cards-five guests for $15 or a daily pass for $3. Guest passes are available starting in May each year.

Q: Are adults over the age of 21 allowed to bring alcohol to the pools?

A: No. Absolutely no alcoholic beverages are permitted in the pool or on the pool deck at any time. Persons suspected of possessing alcohol or being intoxicated will not be permitted in the pool area at any time. Failure to comply with these rules shall be considered sufficient cause for members to be deprived the use of the pool by the pool manager. Thank you for your cooperation as we work to keep Stone Ridge pools a safe environment for all residents.

Q: Are residents able to have children pool parties at the pools?

A: Children’s pool parties may be scheduled at Greenstone Pool, with the completion of a Pool Party Request Form and upon approval from the Pool Manager. The 2019 Pool Party Request may be downloaded, or picked up at the Association Office, or Greenstone Pool upon opening for the season!

Please carefully review the Pool Party Request Form, which includes all rules and restrictions pertinent to pool parties. Note that the request form only covers the rental of the snack room for the party. We are unable to close down the entire pool for private parties. The form must be completed and returned to the Pool Manager at Greenstone Pool at least one week before your requested party date. You will be notified when the party is approved or if you need to consider another date. For further questions regarding pool parties, please ask Pool Manager once pools are open for the summer.

Q: What age can you enter the pool without an adult?

A: (From Community Code 9A- Responsibility of Pool Users)

a. Persons who are 13, 14 and/or 15 years old must be accompanied by a Responsible Person at all times UNLESS the relevant 13-15 year old has satisfactorily passed the Association’s designated swimming test and secured written notice from the lifeguard that the swimming test was passed, provided proof of age and has on file a written authorization from a parent or guardian to utilize the pool without an adult. The swimming test and written notice must be provided to the Association prior to the relevant person’s use of the pool. Qualified 13-15 year old persons who have received permission to use the pool alone may NOT have guests without a Responsible Person also present.

b. Persons who are 12 years old and younger must be accompanied and closely supervised by a competent person aged 16 years or older (“Responsible Person”) at all times in order to use the pool.

c. Persons who are 16 years old and older may use the pool by themselves and may bring guests who must follow all Pool Rules.

d. At no time shall more than three (3) persons age 5 years old and younger be under the care and/or custody of one Responsible Person.

e. At no time shall more than five (5) persons between the ages of 5 and 15 years be under the care and/or custody of one Responsible Person.

Q: Is there a dress code at the pool?

A: There are several reasons as to why it is important to only wear pool attire in the pool. Cotton street clothes are known to transport airborne and ultimately water borne contaminants into the pool water. Cotton and similar materials may also break down in the water and the fibers may clog the drains. Cotton that has been dyed can bleed into the pool which could alter the chemistry. Also, cotton can absorb the chemicals in the water, causing the water to become less effective at maintaining the proper chemical balance or may cloud the water. Best fabrics for proper swim attire are Lycra and Nylon. Parents of children not yet toilet-trained must ensure their child has snugly fitting rubber pants or swim diapers. Pampers or any type of disposable diapers are not permitted to be worn in any pool.

Q: What safety float devices for children are allowed?

A: Children using approved flotation devices (i.e., water wings or United States Coast Guard approved life vests) must be within arm’s reach of a parent, guardian or Responsible Person at all times.

Schools2018-11-14T11:26:18-04:00

Q: What public schools are Stone Ridge children zoned to attend?

A: Stone Ridge children attend:

Arcola Elementary
Goshen Post Elementary
Pinebrook Elementary
Mercer Middle School 
Willard Intermediate School
John Champe High School

*Loudoun County School Board governs the school boundaries which determine which residences are assigned to which schools.

Snow & Ice Removal2018-05-14T23:25:22-04:00

Q: Who is responsible for removing snow and ice from the streets in the community?

A: Stone Ridge has several different snow plowing arrangements, depending on where you live. Streets are either the responsibility of the Association, Van Metre or VDOT. Please refer to the current seasons snow plowing chart in the winter issues of Etched in Stone.

Q: Am I responsible for removing snow and ice from my driveway and sidewalk?

A: Yes. All homeowners are responsible for removing snow and ice from their driveways and sidewalks. According to Loudoun County, County Code 1022.01: “Every occupant, owner, or other person in charge of a property in the County which has a sidewalk, or a footway of stone, brick, gravel, cinder, wood, or other substance, when such a walk is publicly owned or maintained, and is adjoining or touching the property in the front, rear, or either side thereof, shall have all snow and ice, or a combination thereof removed from such sidewalk or footway.” Generally speaking, snow and ice should be removed from the walkways within 24 hours after the last snowfall.

Stone Ridge Association & SFMC2018-11-14T11:35:16-04:00

Q: Are Stone Ridge Association, Inc. and Stone Ridge HOA the same organization?

A: Yes, Stone Ridge Association, Inc. is the legal, incorporated name of the Stone Ridge Homeowners Association (HOA).

Q: Who is SFMC? What is their role and how do I contact them?

A: SFMC is the financial management company of the Stone Ridge Association. SFMC is also the management company for the Centre Park and Stone Mill Corner Condominiums in Stone Ridge. FirstService Residential is the management company for the Amber Springs, Mercer Park, Stone Springs, and Summerwalk Condominiums. For any questions relating to Condominiums or the condo buildings, amenities, accountings, and other day-to-day operations, contact your management company.

Q: I am confused. If I own a condominium at Stone Ridge, do I have two HOA companies?

A: Yes, though the companies have different roles. For Amber Springs, Mercer Park, Stone Springs, and Summerwalk condominium owners, First Service Residential is your primary management company, and for Centre Park and Stone Mill Corner condominium owners, SFMC is your primary management company. You pay your dues to the management company, who in turn pays fees per month per unit to the Stone Ridge Association. Your management company is your primary contact for questions, suggestions or comments about the building, the common areas, parking lots, sidewalks and trash. The Stone Ridge Association provides the amenity package for the condo homeowners. You need to be in the Stone Ridge Association database, turn in required forms and hold Membership ID cards to utilize community amenities such as the pools and fitness center.

Q: If I sell my house, how do I go about purchasing an updated set of HOA Disclosure/Resale Documents for the new buyer?

A:  If you’re selling your home in Stone Ridge, Virginia state law requires you obtain and present the purchaser of your home a Resale Disclosure Packet. The Virginia Property Owners Association Act requires the seller of a property in a homeowners association to provide the buyer with certain information about the association. This information must be given to the buyer in advance of closing and the buyer has the right to cancel the contract within three days after receiving the resale disclosure packet. This allows the buyer the opportunity to decide if they agree with the guidelines of Stone Ridge Association and will be happy living within the structure of Stone Ridge Association.

Beginning January 1, 2014 all resale disclosure packet requests must be submitted directly to the Association office. Request forms can be picked up at the Association office or downloaded. The Association must provide the packet within 14 days of receipt of the request. Condominium residents must submit a resale disclosure packet request to the Association office in addition to the request made to the Condo Association.

There are a series of steps involved in preparing the resale packet. These include a physical inspection of the exterior of the home being sold to assure there are no outstanding maintenance issues, a thorough review of the property’s lot file to confirm no exterior modifications have been made without the prior approval of the Architectural Review Committee, and a full review of the financial status of the account. The financial status review requires coordination with the SFMC office and may take several days. Resale disclosure packets will not be available immediately upon request.

Please be aware that only the seller or their authorized agent may order the disclosure documents. The best way to ensure receipt of the resale documents in a timely manner is to order the packet once the decision is made to sell the home.

Q: What should I do if I have comments or suggestions for the Association?

A: Feedback is welcome and is preferred in writing. Please drop off in person or mail to Stone Ridge Association, 24605 Stone Carver Drive, Stone Ridge, VA 20105. Please email your comments/concerns to stoneridge-hoa@stoneridgeinc.org.

Q: Can I have the Association mailing list so that I can communicate with the whole community? 

A: The Association mailing list is not available to individual homeowners or businesses and is used by the Association strictly for community related information. You are welcome to contact the Association to place an ad or a classified in the monthly newsletter, Etched in Stone.

Q: Why do the Landbay 2 Single Family Homes & Carriage Homes (Savannah Collection)  and Landbay 4 (Cedarwood) have higher Association dues than Single Family and Townhomes? 

A: Association dues for these homes are higher because dues include basic front yard landscape maintenance.

Streetlights2018-11-14T11:33:07-04:00

Q: Whom do I contact if I see a streetlight out or damaged?

A: Contact the Association office with this information at 703-327-5179; stoneridge-hoa@stoneridgeinc.org.  The streetlights are repaired on a monthly cycle.

Telecommunications & Utilities2018-11-14T11:25:42-04:00

Q: What companies provide utilities at Stone Ridge?

A: Stone Ridge utility providers include:

Q: Whom do I contact to set up phone, TV & internet or if I have a problem with service?

A: 

Trash & Recycling2019-08-27T10:02:09-04:00

Q: Who provides trash and recycling services for Stone Ridge?

A: American Disposal Services: www.american-disposal.com or 703-368-0500.

Q: How do I get my trash and recycling bins?

A: If you live in the Single-Family or Townhomes call American Disposal Service at 703-368-0500 to request delivery of your trash and recycling bins after you have settled. If you live in a condominium, contact your management company to request delivery of your trash containers.

Q: When is trash and recycling collection?  

A: The trash and recycling collection schedule applies to the entire community. Monday for trash only and Thursday for recycling. Pickup begins at 6 a.m. Trash and recycling bins must be at the curb by 5:30 a.m. the morning of collection.

Q: How early can I put my trash bins out for pick-up?

A: Trash may be placed at the curb at dusk the evening before pick-up, at the earliest.

Q: How late can I leave my trash bins out after pick-up?

A: Trash and recycling bins must be stored in the garage; out of sight by dusk the day of pick-up.

Q: How do I arrange for pick-up of bulk items? 

A: Call the American Disposal office to schedule pickup of bulky items: 703-368-0500.

Q: What trash is acceptable for pick-up?  

A: Trash collection is household waste only. Construction and remodeling debris are not accepted. Paint, stains, and gas containers are not accepted. Note: Do not place trash in recycling bins – it will not be picked up. Further questions about acceptable trash and recycling may be answered on the American Disposal website www.americandisposal.com

Q: What types of recycling are acceptable for pick-up?

A: American Disposal practices “Single-Stream recycling.” Plastic bottles and jugs, metal food containers, glass bottles and jars, aluminum cans as well as flattened cardboard, newspapers, magazines and junk mail may all be placed in one bin. For further information visit www.americandisposal.com.